Select Files is the First Screen of Application where you can select drive, directory and files to analyze.

Select Files Section

Selecting Directory: You can select the desire drive/directory from Top Left Drive/Directory Box. As you select the directory all files of it will appeared in Top Right Select Files List Box. See the Fig 1.1

Fig 1.1

Selecting/Adding Files: After Selecting the Directory, select (checked) the desire files from the Select Files Box to add files in Result box. If you want to add all files of the selected directory press “Add All Files” just after selecting directory no need to select files in Select Files Box. See Fig 1.2.

Fig 1.2

Analyzing Files: To analyze all files added in Result Box. Just press "Count It " button. After analyzing the files you can add more files to analyze at same time by Pressing "Refresh It" formerly displayed as "Count It" button. It does not recount previous added files to save valuable time. See Fig. 1.2.1

Fig 1.2 .1

Removing Files: You can remove all files from Result Box by pressing “Remove All” or selected file not checked row in gray background (see Fig 1.2) will be deleted by “Remove File” Button.

Statistics Section

Statistics: Once the file analyzing finished by Application you can move on Statistics Page By pressing “Show Stats” Button or by clicking on “Statistics, Report and Setting”. Statistics page has final analyzed data of selected files. On the basis of these data you can specify the Billing Currency , Rate , Discount , Tax and Rating Unit . See Fig. 1.3

Fig 1.3

Currency: From Curr. List you can select the Currency Symbol for Billing. If you didn't find the desire currency symbol in the list you can check Other Curr. Check box and Enter the desire currency symbol and press “Add to List” for further use. See Fig 1.4

Fig 1.4

Rate: In Rate text box you can specify the rate.

Discount: In Discount text box you can specify the discount value should be in percentage.

Tax: In Tax text box you can specify the tax value should be in percentage.

Rating Unit: From Rating Drop Down Menu you select the Rating Unit.

Saving Final Statistics: After specifying above-mentioned criteria. You can save the Final Result in various formats like Plain Text File, Word File, and Excel File. In unregistered version you can only save in Plain Text. See Fig. 1.5

Fig 1.5



Report Section

Generating Report: If you want to see the result in tabular form you have to click on “Click Here to Generate Report”. Office Count 'N' Invoice v1.1 automatically generate and show you a report based on the Final statistic. Report Page has some more options like “ Other Charge/Rebate ” check box, Des. Text box, Amount text box and drop down menu, Add/Subtr option button, “ Save Report in Excel File ” and “ Create Invoice ” Button See Fig 1.6

Fig 1.6

Other Charges/Rebate: If you want to specify some other charge or want to give some more discount this option give you the place to mention the same. Click to on the checkbox. See Fig 1.7

Fig 1.7

Des.: Here you can specify whether it is Tax or Rebate. See Fig 1.8

Amount: The Tax/Rebate amount value depends on percentage or fixed whatever selected in drop down menu. See Fig 1.8

Fig 1.8

Add/Subtr: This will play the major role in specifying the Charge or Tax. If it is the Tax/Vat or any type of extra charges Add option should be on. If you are giving any kind of extra discount to your client it should be Subtr. See Fig 1.9

Fig 1.9

Save Report in Excel File: By clicking on "Save Report in" with Excel format you can save your report in xls and other format from Excel. See Fig 2.0

Fig 2.0

Save Report in Word File*: By clicking on "Save Report in" with Word format you can save your report in doc/rtf and other format from Word. See Fig 2.0.1.

Fig 2.0.1
* Word Invoice/Report only available in Office Count 'N' Invoice Suit v1.1

Invoice Section

Create Invoice: If you want to create Invoice just press “Create Invoice” Button you will be automatically transferred to Invoice page where you have to fill 5 section ( Invoice issue from , Invoice issued to , Job Detail , Invoice Detail and Comments ) to generate final Invoice. See Fig 2.1

Fig 2.1

Invoice issue from: In this section you have to specify the description of the Invoice sender. You can set the current sender as default sender by pressing “Set as Default Sender” button so you don't have to fill this section again. See Fig 2.2

Fig 2.2

Invoice issued to: In this section you have to specify the description of Customer whom this Invoice will be issued. You can select the existing client by selecting client's company name from Drop Down Menu and pressing “Get” button. If you want to add new client in the Drop Down List you have to fill the Client Info Form, which are available in Client Page. See Fig 2.3

Fig 2.3

Job Detail: In this section you have to specify the Job ID and Purchase Order No. (If any). See Fig 2.4

Fig 2.4

Invoice Detail: In this section you have to specify the Invoice No., Invoice Date and Payment Due Date (All Field are optional). See Fig 2.5

Fig 2.5

Comment: In Comment box you can specify any Comments or Payment terms and Condition. After filling all criteria press “Generate Invoice” button. See Fig 2.6

Fig 2.6


Clients Section

Fig 2.7

View Client Details: For viewing client details just select company name and all fields will be populated with selected company's detail. See Fig 2.8

Fig 2.8

Adding New Client: For adding new client press “New Client” button than fill up the form and Press the “Save/Update Client” button to save the record.

Editing Selected Client: To Edit Client. First select the desire Company Name from the Drop Down Menu than press “Edit Client” that do the needful changes in the record at last press “Save/Update Button” for saving the changes.

Deleting Inactive Client: To delete an inactive client first select the client by Company Name Drop Down Menu once you get the record of the same client press “Delete Client” button.

Setting Section

Setting: In this section you can configure many types of settings like MS-Office/Open Office.org text analyzing settint, General Setting and Report Setting. See Fig 2.9.

Fig 2.9

MS-Office/OpenOffice.org: You can on/off varous option for analyzing files as par your requirement. See Fig 3.0

Fig 3.0

General Setting: Here you can customize Rating Type, Custom Line, Custom Page and you can also change the color theme of the Application. After make changes you set them as Default. See Fig 3.1

Fig 3.1

Report Setting: Here you can change Report Setting. You show the row divider for report and hide or show the columns. See Fig 3.2

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Fig 3.2